How to read & understand
In these Conditions, "you" and "your" means any and all persons who booked the tour and are part of tour (including those who joined after amendment). "We", "us" and "our" means Kashyap Travels Jabalpur. Here we have tried to provide all the terms & conditions in a easy to understand for everyone. Still in case of any confusion, you can write to us for clarification. We recommend to take latest print-out and keep with you for future reference.
Agreement:
We have number of websites providing tourism information for number of tourist destinations. By accessing, using, browsing or booking through our Web Site(s) or Directly or Indirectly through Kashyap Travels Jabalpur or its representative(s), you agree that you have read, understood and agree to be bound by these terms and conditions and you agree to comply with all applicable laws, rules and regulations.
Making your booking:
In order to confirm a booking, you or your group leader must complete all booking formalities with signature. He/She should be expected to go through all our terms & conditions, clearly understand them and be agreed on them. He/She must be authorized to make the booking on behalf of his co-visitor, group members and guardians of all group members who are below 18 years of age. Advance payment is must to begin any kind of booking process. All bookings are subject to our Booking Conditions.
Once we have received the booking request with advance payment, we will, subject to availability, confirm the tour or service by issuing a confirmation to party leader or travel agent.
If we don't receive all the due payment as per specified schedule, we will be entitled & authorized to treat you booking as cancelled by you and further treatment will be as per our cancellation policy.
Special requests:
In case, you have any special request regarding your tour, you should inform us in you tour request, before tour confirmation. We will notify such request to our supplier so that it should be met in desired way. Furthermore, we have no liability to you if such requests are not met partially or fully.
Prices:
Prices quoted generally include accommodation charges, taxes (unless specified otherwise) and in some cases specified meals (Breakfast / Lunch / Dinner). Prices do not however include any personal expenses or additional fees such as telephone calls, items from the mini-bar, services, cleaning, etc. Government entry fees in all tourists destination & guide charges will be paid by you directly.
Payments:
For the services contracted, advance payment should be made to hold the booking on a confirmed basis and the balance amount (if any) needs to be paid upon arrival in INDIA or very first day of tour i.e. beginning of tour. We hold the right to decide upon the amount to be paid as an advance payment, based on the nature of services, vendor requirements and/or the time left for the commencement of the services. By any case, if balance payment is not made as per specified schedule, we retain the right to cancel or suspend all remaining services from immediate effect till payment is made to us. In case of cancellation of remaining services, cancellation charge will be as per our cancellation policy.
Mode of payment:
Overseas advance payment can be made through Bank / Wire Transfer to our bank account. The transfer/processing charges levied by the bank need to be deposited in addition to the payment amount.
We do not accept payments through cheque unless or until you are a travel agent in India and are doing continous business with us.
Upon arrival in India, or your desire tourist destination the payment can be made through currency notes. In case of payments through a Credit Card, the bank transaction charges-as applicable-would be levied over and above the total amount.
Amendments by Customer:
All the amendments request received in written form only from booking person/party will be considered for further action. In case of person below 18 years age, request should be forwarded by his/her parent or legal guardian. Any requested change in tour plan, after final confirmation on tour program, which includes change in: hotel/resort, travel date, sightseeing schedule, transfers etc. will be considered as amendment.
We charge a fee of 250 INR. per amendment request per booking. This charge is in addition to the charge incurred in implementation & result of requested amendment. We don't guarantee the result of amendment request as during peak season of hotels, jungle safaris such request may not give positive output. Similarly certain Airlines don't allow change in name, gender, age etc. due to which customer may have to bear the complete loss or re-booking.
No Show / Early Departure / Cancellation Policy / Early Arrival:
In case of cancellation of reservations and/or tour/travel services due to any avoidable/unavoidable reason(s) we must be informed in writing and will be effective from the day we receive the intimation in written form. Cancellation charges would be effective from the date we receive the intimation in writing and cancellation charges would be as below.
Note:
* Here percent calculation is from total tour cost.
* Above cancellation policy is applicable for normal and off season.
* During "Peak-Season," which is defined by the density of tourist inflow in each region, and may vary from destination to destination and hotel to hotel, any particular hotel may implement a different cancellation policy than its normal cancellation policy. The travel agent is bound to follow the hotel specific cancellation policy; and in case of variation from the above stated policy, the excess in cancellation charges will be borne by the client and not the travel agent.
* Transaction charges will not be considered as part of refund.
* In case you cancel the trip after commencement, refund would be restricted to a limited amount that too would depend on the amount that we would be able to recover from the hoteliers we patronize. For unused hotel accommodation, chartered transportation and missed meals etc. we do not take any guarantee to refund.
* Modifications/Cancellations sent directly to the hotel will not be honored.
Refund:
In regard to refund of unused / unutilized services (which are paid for and cancelled well in advance) the refund amount would be calculated on the basis of cancellation policy as described above and the money would be accordingly refunded to the person who has made the payment to us. Any refund against a payment received through a Credit Card, will be made on the same credit card only. Please note that the refund process may take 2 to 8 weeks due to banking procedures.
No deductions will be made for the refunds (except the transaction charges), which are made due to unavailability of services. If the services requested are unavailable during the requested period, we will offer similar alternatives well before the commencement of the services and if the client does not find the alternatives acceptable, the advance will be refunded. However, once the alternative service is accepted by the client, cancellation of the same will be subject to the above stated cancellation policy.
Change in Tariffs And Taxes:
Please note that after the finalization of the tour/service cost, if there are any hikes in entrance fees of monuments/museums, taxes, fuel cost or guide charges, the same would be charged as extra as per actual from booking person/party/travel agent.
Hotel Administration reserves all rights for revision in room tariffs until the actual check-in of the client. To confirm the reservation(s), the payment is made in advance based on currently applicable and published tariffs of the hotel. In an event of hike in room tariffs, by the hotel administration, the Travel Agent will not be liable for the additional supplement. The client is requested to note that under such rare but possible case, the client will be liable to pay the additional supplement as demanded due to the revision in tariffs.
Travel Industry and Hotel Tariffs are governed by various Government Taxes and Levies. The tariffs quoted on "Tax Inclusive" basis generally include all applicable taxes and levies as on the date of quotation. In an event of change in the rate of Government Taxes and implementation of additional levies and/or taxes, the Travel Agent will not be liable for the additional taxes. The client is requested to note that under such rare but possible circumstances, the client will be liable to pay the additional taxes or levies as implemented.
Act & Behavior:
When you book your tour with us, you are expected to behave morally as usually as expected from a good traveler. During tour, jungle safari, village visits etc. you are expected to strictly follow the instructions given in sign boards or by your tour guide. We don't owe any responsibility for any fine, penalty, damage or loss caused due to action by you or by any group member. In case of any confusion or help you should consult to your tour guide or proper authority or authorized person.
Travel Documents:
All the visitors are expected to visit with all the required legal documents like Visa, Passport, Tickets etc with them during their tour. In case of any confusion, you can consult with us. We don't owe any responsibility for fine, loss, damage or legal action caused to absence, incomplete, illegal or unauthorized traveling documents. Similarly, we can't be held responsible for loss caused due to any false declaration or hiding any required fact.
General declarations:
* Kashyap Travels, Jabalpur acts only in the capacity of agent for the hotels, airlines, transporters, railways & contractors providing other services & all exchange orders, receipts, contracts & tickets issued by us are issued subject to terms & conditions under which these services are provided by them.
* All itineraries are suggested itineraries, intended to give you a general idea of the possible trip schedule. Numerous un-avoidable factors such as weather, road conditions, traffic jam, the physical ability of the participants etc. may dictate itinerary changes either before the tour or while on the trail. We reserve the right to change, in good faith, on any schedule in the interest of the tour participant's safety, comfort & general well being.
* We shall not be responsible for any delays & alterations in the program or expenses incurred - directly or indirectly - due to natural hazards, flight cancellations, accident, breakdown of machinery or equipments, breakdown of transport, traffic jam, weather, power cut ,sickness, landslides, political closures or any untoward incidents.
* We shall not be responsible for any loss, injury or damage to person, property, or otherwise in connection with any accommodation, transportation or other services, resulting - directly or indirectly - from any act of god, dangers, fire, accident, breakdown in machinery or equipment, breakdown of transport, wars, civil disturbances, strikes, riots, thefts, pilferages, epidemics, medical or custom department regulations, defaults, or any other causes beyond our control.
* We do not have any insurance policy covering the expenses for accident, sickness, loss due to theft, or any other reasons. Visitors are advised to seek such insurance arrangements in their ( own ) home country. All baggage's & personal property/s at all times are at the client's risk.
Complaints regarding booked services:
We will always welcome any of your suggestions, advice in order to improve the level of services and accommodation provided. We appreciate your feedback, comments and/or complaints regarding the services purchased through us.
We have taken all reasonable care to make sure that all the services are provided to a reasonable standard and are provided as described in our different Web Sites. However, Kashyap Travels, Jabalpur is not responsible for any changes made by the supplier of which we have not been informed earlier.
Kashyap Travels, Jabalpur will not be held responsible for any lapse in services provided by a third party vendor like a hotel, transporter, airline, railways etc. We take due reasonable care while patronizing a hotel; however, may not under any circumstances guarantee the standard of services provide at the hotel. We always try to ensure best services to our clients/customers without compromising on quality & service standard.
E & O E - Errors and Omissions Excepted
Kashyap Travels, Jabalpur will not be responsible for any human error or typing error, which has gone unnoticed by the guest or the company's staff.
Amendments in given Terms & Conditions:
Kashyap Travels, Jabalpur reserves the right to amend/modify the terms, conditions, and notices as suitable in the interest of the clients and the company; and to comply with the legal requirements governing the industry.
Legal jurisdiction:
For any , dispute shall vest in Civil Court / forum / tribunal in Jabalpur , Madhya Pradesh, is to be acknowledged as the sole competent authority.